Academic Personnel Office

The Academic Personnel Office provides all personnel services for academic employees in the Department of Psychiatry and the Semel Institute including the following:

• Preparation and analysis of faculty dossiers for promotion and merit cases
• Process hiring papers for new hires and re-hires in academic appointments
• Process sabbatical/leave of absence requests

Academic Payroll Office

The Academic Payroll Office provides all payroll services for academic employees in the Department of Psychiatry and the Semel Institute including the following:

• Payroll processing for all academic personnel
• Processes vacation usage
• Timesheet Administration
• Accrual Management
• Enter and update funding for academic personnel
• Ensure compliance with the compensation plan and funding agency requirements

Education/Academic Trainee Office

This office provides support to all academic trainees – including GSRs, Postdocs, fellows, and other trainees. You can find information on our various training programs as well as request personnel actions for your trainees. More info

Finance Office

This office provides finance support – accounting and analysis – for all non-contract & grant funding. More info

Human Resources

This team/office serves as a liaison to central HR.
Key contacts include:

SemelHR@mednet.ucla.edu

SemelPayroll@mednet.ucla.edu

Information System Group

This office provides information technology support. They can assist you with needs ranging from desktop to support to website hosting. More info

Office of Extramural Support

OES provides post-award support for contracts & grants including:

• Setting up funds in accordance with approved award documents.  Preparing and emailing monthly financial reports and financial closeout packets to PIs and administrators
• Monitoring and approving financial transactions to ensure compliance with UC and Sponsor policy
• Liaising between UCLA Extramural Fund Management, UCLA contracting offices, and the Semel Divisions/Centers

Contact: OES Staff

More info available at OES.semel.ucla.edu

Office of Research Opportunity & Strategy

OROS provides pre-award support for contracts & grants including:

• Detailed proposal reviews prior to submission to extramural sponsors
• Proposal preparation when Divisions/Centers require additional administrative support
• Training & Education resources

Contact:pre-award@mednet.ucla.edu

More info available at OROS.semel.ucla.edu

Space & Facilities

This office provides support for issues related to our space and facilities. More info