Guidelines for Maintaining a Volunteer Clinical Faculty Appointment

  1. Appointees in the Voluntary Clinical Faculty series are community volunteer clinicians who teach the application of clinical and basic sciences in areas of patient care.
  2. An appointee must hold a doctorial level degree and have the appropriate license to practice in his or her field.
  3. Voluntary Clinical Faculty status involves teaching on a non-salaried basis irrespective of whether income is received from the University or one of its affiliated programs.
  4. Voluntary Clinical Faculty may hold a voluntary academic appointment in another clinical department within the UCLA School of Medicine. Teaching and/or supervision performed in the other department may count toward the annual teaching requirement for the Department of Psychiatry and Biobehavioral Sciences if those hours are verified in writing by the Department Chair, Division Chief or Program Director in the other department.
  5. It is the responsibility of each Voluntary Clinical Faculty member to record his/her teaching involvement through teaching evaluations, which may be obtained from either the Office of Education or the Academic Personnel Office.
  6. Each appointee should also maintain an active email account and keep the Academic Personnel Office abreast on any address changes.
  7. Teaching activities are measured in units called credits. A minimum of 50 credits per year is required to maintain a Voluntary Clinical Faculty title. Please see list of activities that provide credits, below.
  8. It is the Voluntary Clinical Faculty member’s responsibility to make sure that s/he has sufficient teaching assignments on a yearly basis to maintain an active appointment. Each Voluntary Clinical Faculty member will be assigned to a Clinical Teaching Supervisor (CTS) who will verify that the assignments have been fulfilled.
  9. With the possible exception of experienced faculty who may have held academic appointments in other universities, all new appointments to the Voluntary Clinical Faculty will be at the level of Clinical Instructor-Voluntary. The appointment is considered provisional for the first two years, and can be extended indefinitely if the requirements continue to be met.
  10. All appointments are reviewed on an annual basis. Failure to meet the 50-credit requirement will result in a report to the Voluntary Clinical Faculty Academic Appointments and Advancements Committee (VCFAAAC) recommending separation. 
  11. It is the responsibility of each Voluntary Clinical Faculty member to report his or her teaching activities to the CTS on an annual basis via a teaching activity form supplied by the CTS. If the report is not received, the CTS may recommend separation.
  12. In the event that an assignment is unavailable for an active member of the Voluntary Clinical Faculty, a 12-month period for reassignment can be granted at the discretion of the CTS.
  13. It is the responsibility of each Voluntary Clinical Faculty member to request review for advancement from the CTS when the faculty member believes that the criteria for advancement have been met. As appropriate, the CTS will initiate consideration for advancement by writing a letter of recommendation addressed to the Executive Chair of the Department of Psychiatry and Biobehavioral Sciences, c/o UCLA Psychiatry Academic Personnel Office, Room B7-405 NPI, 760 Westwood Plaza, Los Angeles, CA 90024-1759, Attention: Voluntary Clinical Faculty Coordinator.
  14. A Leave of Absence may be requested for a specific time interval for health, educational, or personal reasons (if justifiable). A written request for a Leave of Absence must be sent to the CTS, who will review the request and forward it to the VCFAAAC, with a recommendation for approval or disapproval. The VCFAAAC will notify the Voluntary Clinical Faculty member in writing of their decision. Extensions for approved leaves will be considered on a case-by-case basis.
  15. The VCFAAAC will make recommendations for separation or non-renewal of appointment of a clinical faculty member for the following reasons:
    • Failure to achieve the minimal number of teaching credits during a year. This may occur because of faculty non-attendance or absenteeism, because of programmatic changes that discontinue and/or restructure a teaching program, or because of a change in emphasis of an on-going program.
    • Failure to comply with the Faculty Code of Conduct (APM – 015).
    • Failure to comply with the UCLA Policy on the Use of the University’s Name (UCLA Policy #110).
  16. The Executive Chair or Vice Chair must approve exceptions to any of the above.