Some pages (such as Courses) are very long with many fields; some are far simpler (such as Wiki), which just has a title and content. However, the following are common to most new pages, although you will need review the specific constraints of the different formats of certain pages.
This will be rendered at the top of your page in a blue bar to people viewing your new page. It is also the main text that Google (and other search engines) will index your page by. So it's important to make a unique, concise and helpful phrase (incorporate keywords you could imagine people typing into a search engine to find your page).
('Body' - sometimes an 'Overview') - there is a simple text editor, where you can apply simple formatting (bold, italics...), embed hyperlinks, upload and embed images or use the preset formats (dropdown under 'Paragraph'). Use much in the same way as Word.
When writing body content, bear in mind Google analyzes the text from the top down, and prioritizes headings from Heading1 down to Heading6. So put your most important text first, and most important heading as Header1 (and sections under Header2, sub-sections under Header 3 ...).
For detail on embedding images into your text is at www.semel.ucla.edu/help/uploading-files .
To embed a hyperlink, either:
Note that some pages are cached overnight by the website server so that the public see web pages real quick. The downside to this is that some changes you make to existing pages may not appear until the following morning. If there is an urgent need to clear out the cached page, contact your Group Admin who can manually 'Flush' the page.
You can create new projects or opportunities to participate using the 'Add' button, or going the 'Research' dashboard by using the 'Manage' button on your Group navigation bar:
These are projects that generally have grant support, a timescale and a PI. You can provide a summary/abstract of your project, list objectives, timescales, investigators, link to other website, upload documents summarizing the project's findings and list relevant publications. You can also classify research projects using the DSM-IV and ICD-10 vocabularies. Once you have added a research project to your group, it will also appear on the profile pages of any investigators, and will also appear on the aggregate view of all research in the Semel Institute.
Many studies at UCLA require members of the public to volunteer and participate, recruitment being tightly regulated by Independent Review Boards. Providing IRB approval has been granted for online recruitment, you may create a new 'Participation Opportunity' either by using the Add/Manage buttons from the Group navigation bar, or viewing the Research Project page, and clicking on the icon link towards the bottom of the page. This way you can associate one or more Participation Opportunities to each project. You are advised only to enter text taken from the IRB-approved text/flyer into the various sections of the page you are creating; you should also attach the flyer (as a PDF) where available (See 'Review and approval' tab). As these pages are only intended for the general public, you can only use the basic 'Common subject areas' vocabulary to classify content.
More advice on adding Participation (Recruitment) Opportunities 
Language - under the Title you can optionally create separate versions for English and Spanish. To do this create your first pass of the page in English; 'Save' the page; 'Edit' it (again); Select Spanish, then complete the parts that need to be in Spanish again; 'Save'. Not all aspects of the page can be translated - such as dates - but this may be a useful feature available to you
Optionally you can allow site users to 'Signup' - where they can receive an RSVP and become part of a private mailing list. Although this is reasonably secure (for instance, people who signed up cannot see other signups), note that only people who can log into the site with a UCLA Online ID can signup (although, anyone in the world can create such an account), and you should probably consult with the IRB before activating this feature.
Opportunities to Participate are listed either below aggregate lists [on your Group site, or on the Semel Institute summary], or below the relevant research project web page. They are automatically removed from public listings when the IRB renewal date has passed.
To truly leverage the help that search engines offer, you should not merely embed an IRB-approved PDF flyer onto any page you choose for 2 reasons:
Such opportunities are then listed:
And because you are generating a fresh page, Google is alerted within 24 hours by the Semel server; PDF file uploads do not generate such Google alerts. Participation opportunities are automatically removed from aggregate listings by the server when the IRB 'expiry' date is passed.
A Course is a type of web page to capture info about an individual course, lecture, fellowship or training program. Individual Course webpages can be grouped together and structured using the Course Catalogue  hierarchy. If you find that you create a Course and there is not an appropriate category, consult with the site administrator  for assistance.
A Course page is very long and broken into several sections. Only add relevant information - any sections or boxes left empty just do not appear on the final web page.
Important note: The Course Catalog is the most important vocab here, as it defines where it sits in the structure of all courses and programs. You can view the terms available by clicking on the Red arrow (it's a pop-up box - don't worry); be sure to 'Add' (Yellow arrow) each term required.
Also note that you can enable the course for other site users to 'Signup.' This allows people to RSVP and you to generate a mailing list for a specific course. This feature will eventually be expanded to link to UCLA's CyberPay system to process online payments for courses.
This feature will be added shortly to capture Residents and Fellows clinical rotations.
See also www.semel.ucla.edu/help/content  for common aspects of adding new content to this site
'Login' button is in top right of any page. You will need to login with UCLA Online ID (formerly BOL ID). If you have not logged in before, your account must be manually verified before you can do anything interesting. Once you've submitted your account verification , you'll normally hear back with 1 working day. More help at www.semel.ucla.edu/help/login .
If you have a verified user account, and you are listed as an 'Instructor' you should have an 'Edit' tab visible. If it is not visible, contact the Education office - they coordinate all course listings. On the course page, you can update the overview, add objectives and add material useful to students (web links, publications, upload files (PDF, Powerpoint etc) and embed slideshows). More details on editing the course pages are at www.semel.ucla.edu/help/content/training .
Note that the server builds a high performance cached mirror of the whole website every night, so your saved edits may not be visible to the public until the next day. If you want to confirm your changes, you are always viewing live data when you are logged in - which is why the website is usually slower due to the vast number of database queries needed to build a fresh page.
A Service is a type of webpage to detail a patient-focused treatment/assessment service or clinical program; can include hospital inpatient/outpatient services. Please note that only Group Administrators can create and edit Service webpages.
There are 2 types of news articles: Announcements and Media Articles. Although similar there are some technical differences with how the pages are handled:
A News page is an announcement created by UCLA (either from the UCLA Newsroom, or directly from a Semel Program/Center/Service - you). If the announcement is posted to the 'Semel Institute' audience (under Groups), and is 'Public,' the announcement will also appear on the front page of the Institute website (so please exercise discretion when selecting this option).
This is quite a basic page - a title and body - but can also be useful for internal admin announcements if you deselect the 'Public' checkbox under 'Groups'. If you are announcing an event, it may be simpler just to create a new 'Event', as that should appear somewhere prominent on your site.
A media article or feature (eg, news cutting) - you must be able to provide a URL (web address) for the original article to create such a page. It may be useful to provide some 'Teaser' text, describing why it is relevant to your group and to UCLA. Many news agencies will only leave news articles on their websites for finite periods of time, so don't dig out articles from several years ago to make your list bigger; it does not give your site visitors the impression that you are doing much current activity.
By default, all the most recent Media features will also appear on the Semel Institute news page www.semel.ucla.edu/news  under 'In the news.'
An Event is a calendar event, with a date/time and location - which you can optionally include RSVP under 'Signup settings' which can record name, email address and phone number. You can also upload and attach a flyer. If you are entering a Location, ensure the street address is correct and as complete as possible, this will improve the accuracy of the links to the 3rd party mapping sites. You can manually place a marker on the interactive map when creating the event.
If the 'Semel Institute' audience is selected (under 'Groups'), and is 'Public,' the event will also be listed on the Institute website front page and main calendar.
Consult with the site administrator  as to how your calendar is rendered to the public - it can either be a browsable calendar, a scrollable timeline or a list of upcoming events.
Not everything in this website is a structured and relational form... sometimes plain old text is all that is needed. You can still embed images and attach files (eg, PDFs) to these pages, but are very useful for creating reference material.
A Biblio (Publication) can be any type of published material (eg, journal article, book, chapter, letter, legal case etc). The form can either be populated by DOI/PubMed, Paste from Bibtex or you can select the 'Publication Type' from the drop-down option box and complete the form manually.
If you need to perform a bulk import of Publications [using an EndNote or BibTex export], please contact the Web Manager .
All keywords and authors that you enter are added to the master 'Biblio' database, so will quickly find that certain keywords and authors will appear by autotype.
Once you have entered your publication, not only will be available on your Group site, but will be added to the master list of publications at www.semel.ucla.edu/publications ; this list can be filtered by author, keyword and publication date.
Do not freely reproduce material that you do not own the right to do so. It is usually best to provide a URL to the online version on the original publisher's website, rather than upload a PDF copy of the publication.
BibTex  is software to handle publication references, and EndNote can be used to create a BibTeX formatted library which you can paste in an import to create a Publication entry on the Semel website.
If you know the Digital Object Identifier (DOI)  of the publication you can enter it when you start the create new Publication (Biblio) dialogue. Check that you have referred to the correct paper, make any necessary changes, then 'Save' (the information is not uploaded to the Semel site until you have saved it).
If you know the PubMed  ID (PMID) number (it is commonly an 8 digit number), type it in when you start the 'Biblio' wizard and look it up. Check all the fields (author, dates), although you may need to add keywords, then 'Save' (the information is not uploaded to the Semel site until you have saved it).
For all media uploads, in addition to the file/URL you will need to provide a title (used as a caption normally) and a brief text description of the content ('teaser').
An Audio page allows you to upload an audio file. There are file upload constraints (depending on your account permissions): if the file you require to upload exceeds this, then consider hosting it on a 3rd party service, and providing a URL - contact the site admin  for help in this case.
The uploader will normally extract metadata from your MP3 file (such as copyright), so only upload material that you have rights over. You can also leave the Title field to the default tokens - these are extracted during the file upload process.
A Video page allows you to create a link to a video file already uploaded via a 3rd party and include a description. Please note that you cannot directly upload video files to the Semel server. If you do not already have a 3rd party video provider, you are encouraged to use the UCLA YouTube channel youtube.ucla.edu  for your uploads.
The following 3rd party services are currently supported:
Normally you can paste the URL of the video file into the 'Third Party Video' field when creating a new 'Video' although sometimes an 'Embed' code will be available from your provider, which can be a little more robust. Please consult with each service's terms and conditions before uploading content.
An Image page allows you to upload an image and include a description - and can optionally be added to a gallery at a later date. New Galleries can only be created by the site administrator. All Galleries are browsable at www.semel.ucla.edu/gallery .
Please ensure that you have the necessary copyright permissions before uploading and embedding rich media into the public domain.
Handling of 'people' in this website is dealt with by user accounts, group members, profiles and directory listings - all the terms are explained at www.semel.ucla.edu/help/people .
As a Group Administrator, you may need to link central profiles to your own Group site, and add a contextual bio. Once you have built up your list, you will need to contact the site administrator  to discuss how to present this list to the public on a custom webpage:
NEW! Screencast demonstration now available 
A Directory Listing is where the existing Profiles are associated to your own group's site, and a short contextual bio/title specific to this group site alone is added.
When adding a new Listing to your group, start typing a few characters of the desired person (first or last name) and drop down list should appear: select the name, then optionally add in a role, title and bio FOR THEIR INVOLVEMENT IN YOUR CENTER/PROGRAM ONLY - do not rewrite a person's entire CV (this is stored on their linked profile).
If a desired person's name does not appear, first, double-check on the Semel master directory , then you may have to add a new Central profile - which you subsequently link back creating a Directory Listing association.
All Central Profiles appear on the master Semel Institute Directory  listings and the central profile of a person is the page you usually see when clicking on someone's name on a web page. Profiles for faculty within the School of Medicine should be automatically linked to the profile on the DGSOM FDB . There is information for Faculty to update their DGSM FDB profiles directly at www.semel.ucla.edu/help/people .