New Hire Process
- To initiate the hiring process; complete an Academic Trainee Appointment form. Please include and submit the GSR’s curriculum vitae, and a statement of objective.
- Once our office receives the packet completed, we will then forward it to your fund manager for approval.
- Once it is approved, the GSR will be contacted (usually via email) to come in to fill and sign their new hire paperwork.
Our office ask for a 2 weeks process time from the anticipated hire date.
Please note:
- During the academic year GSRs cannot be appointed any more than 50% percent time in one or multiple departments combined.
- If a single/combined appointment is over 50% then the academic department will need to file for an exception to policy at Graduate Division.
- GSRs that are part of an academic program, Such as NSIDP, have specific guidelines and rules that the hiring department must follow. For instance, NSIDP program requires the hiring department to cover all GSR fee remissions if appointed at 25% and above.
- GSRs can be appointed over 50% during University interim periods, such as spring, winter breaks and summer break. (During the summer no fees are charged to the department).
- 3 factors to consider when choosing the appropriate rate/salary (more information: www.gdnet.ucla.edu/gss/appm/aaprate.pdf):
- GSRs who hold a Master’s Degree cannot be appointed below a step 3.
- GSRs who have advanced to candidacy may not be appointed below a step 5.
- Academic programs may have a minimum salary requirement for their GSRs.
Further guidance on fees and remissions:
- 2010-11 breakdown of fees: See Fee Chart Below
- Fee remissions: Fee remissions do not cover all GSR fees, the balance remaining which is called "balance of fees", is the student's responsibility to ensure it is paid accordingly by the deadlines. This is a non-academic fee, and if department pays, our office will need an unrestricted 78 account to charge.
